Product
EzWagez Basic is the easy and free payroll system that is designed for small businesses with simple payroll
needs.
Whether you do your payroll manually or use a sophisticated accounting package,
EzWagez will help you to calculate paycheck amounts and to keep historical payment
records
Employees:
Adding employees is easily done from the main page. You simply click on the New Employee Toolbar menu, then input
the necessary information:
- Number of allowances
- Filing status (single or married)
- Pay period
- Pay rate
- Advanced Earned Income Credit (if
applicable)
Press Save on the toolbar to record the employee's information to your database:
You may use the Delete button
to permanently remove an employee from the database. When you delete an employee,
all their historical wage information gets permanently deleted as well, thereby
making your quarterly and yearly payroll totals inaccurate. It is rather recommended
to deactivate an employee by modifying their employment status:
Paychecks:
The Paychecks page uses the EzWagez paycheck engine to calculate the amounts to
pay your employees. All payment history as well as important company totals are
available on this page.
Historical payroll data is displayed in detail, per time period and per employee:
- Select an employee from the list
- Detailed breakdown of a selected check
- Pay period and check date
- Employee payment history
- Control panel for scrolling, deleting and creating paychecks
The employee payment history panel (4) contains
several tabs with amounts that you
will find useful when completingyour
quarterly and yearly returns, like:
- Employee Totals: The sum of hours, earnings, taxes and payments
per employee for the period you have selected (year or quarter)
- Company Totals: Total hours, taxes and payments made by the company
including AEIC for the selected period
- All Employees: Payment detail for all employees grouped by employee
for the selected period
- State Unemployment Wages for the Quarter: Totals that you need
for filing your state unemployment returns
Click on the New Paycheck toolbar icon to create a new paycheck.
For Hourly employees, you enter the regular hours and any overtime hours worked
for the period selected. Press the Calculate button to calculate the deductions
and the net pay amount. Press the Record button to finalize and add this check to
your payroll history. For Salaried employees, there are no hours worked to enter, instead the Gross amount gets calculated
from the salary and pay period that you setup for that employee. You have to option
of overriding the Gross amount.
Once it has been recorded, a paycheck can no longer be modified. If you need to
make a correction to a paycheck, you must delete it then recreate
it. Be careful when deleting historical checks as it will impact your payroll totals
for that period.
EzWagez calculates the amounts needed for your quarterly Form 941EZ.
Select a quarterly period from the toolbar (see No. 5 in the figure above), then
press the Form 941 button to display the 941 form with all its totals. All the necessary
fields get calculated from the payroll that you recorded for that quarter. You may
modify the total adjustments (line 7 on the form) as well as line 11. Press the
Record button to keep a historical record of your quarterly filings
Print Outs and Reports:
EzWagez offers you form printouts as well as a couple of reports:
Press the Print toolbar icon to print your form exactly as it appears on your screen.
The Form Printout option is available for both the Main and the Paychecks form.
Scroll the employees or payments list to display the exact information that you
wish to print.
A printer setup dialog appears prior to printing, where you can modify and set the
proper printer settings. Form Printouts work best in the Landscape page layout.
Detailed reports are available for the employee payment History tab, the All Employees
tab as well as the State Unemployment wages tab. Information will print for the
period that you select in the Quarter and Year selection in the Paychecks form.
The Print Preview button is visible only when one of the 3 tabs mentioned
above are selected, and invisible otherwise. These reports will appear in Preview
mode before you actually send them to print.
Because of column count, the History report prints only in landscape mode,
while the other 2 reports will print only in portrait mode.
State income calculations and check printing capabilities are not yet implemented,
but might be added upon user request.
Please
contact us with your suggestions, questions and feedback.
EzWagez Plus is for those businesses that have come to outgrow the free basic version. It came about as the result of many requests and feedback
received from users, both in the US and abroad. The Plus version offers several advantages:
- A better looking interface
- Custom tax calculations
- The ability to input a state income tax amount (without a state calculations subscription)
- Four custom after tax deductions
- Four custom pre tax deductions
- A fully adjustable check printing utility
- Optional employee pictures
- Employee past and future events recording
- Access to both Internal (inside EzWagez) and external documents (on your hard drive)
- Data backup and restore
Users of the free basic version can get a free 1 month trial of EzWagez Plus.
Click the 'Try it Now' menu at the bottom status bar
to start your free trial.
After your free trial period ends, you may either renew or simply revert back to the free version.
Please note that users of older versions of EzWagez will need to reenter employee
information and paychecks.
EzWagez Plus Employee Interface:
(The image and names of Bill Gates and John Delorean are being used here fictitiously and only for demonstration purposes only, and it does not mean that Microsoft or
Bill Gates are endorsing EzWagez Plus)
Custom Tax Calculations:
Press the Calculation Defaults menu
Set the default tax calculations and deductions for all employees. These are default
settings only and can be overriden for each employee in the payroll settings form.
Even the Federal income tax calculation can be customized. Amounts to deduct can either be a fixed amount as in $100 per paycheck or can be a percentage of the gross
income amount (no need to enter a % sign here).
Some calculated tax amounts (like state income tax) can be manually overriden in
the paycheck calculation form.
Individual Employee Detail and Payroll Settings:
Since not all employees will have the same deduction settings, you can use the Employee
Payroll Settings form to set individual employee payroll information.
Payroll deductions can be either fixed amounts (as in $150 deduction per paycheck)
or percentage amounts (as in deduct 2.3% from gross amount). To enter a percentage amount simply add a % sign at the end of the deduction number.
Employee Events:
Ezwagez Plus allows you to keep track of important employee events. Record
future events like scheduled meetings, planned vacations etc.. and also keep track
of event history like sick days already taken for instance.
Right click inside the events folder to add and modify events.
Employee Documents:
EzWagez Plus document explorer lets you easily access important employee
documents like resumes, applications, photo IDs, performance reviews or any type
of document that fits your business needs.
Internal Documents are documents that you create using the EzWagez document Explorer
own text editor. These documents are stored internally to EzWagez so you dont have
to go hunting for them all over your hard drive.
External Documents on the other hand, are links to external documents that are already
on your hard drive. Like word processing or spreadsheet documents for instance.
You can even link to images and videos and any type of document that you usually
use with your computer. Since external documents represent only links, you can delete
them without affecting the actual physical document stored on your hard drive.
Data Backups and Restores:
You can backup your database to any safe location on your hard drive or on any external
media. Data is stored in xml format. Data backups and restores affect only employee
detail and paycheck information. Employee documents don't get backed up nor restored.
Check Printing:
EzWagez Plus comes with a customizable check printing utility. Click on the printer
icon in the middle right hand corner of the Paycheck form:
You can then click and move any field on the Print a Check form, to its proper location
that corresponds with your pre printed check form. Keep adjusting until you are
satisfied with the final printed result. Press the Preview menu to preview your
printout in your default web browser (Internet Explorer 7.0 is recommended for its
advanced printing capability). Save your changes from the Save Settings menu to
set as your default check printing settings.
The Font menu lets you adjust your page font selection and size. The Show/Hide menu
lets you remove any field that you do not wish to print.
We are confident that EzWagez Plus will better fulfills
your payroll needs. As always, we are eager to hear from you.
Please
contact us with your suggestions, questions and feedback.